Corporate Relocation General Information

Corporate relocations require special hands-on involvement. Please contact our office directly to speak with a specialist or fill in our estimate request form.

Patriot Moving offers the following suggestions to assist you in planning an efficient move and to eliminate unnecessary expenses. Experience has taught us that thorough planning, preparation and cooperation between Patriot Moving and your company will eliminate confusion, minimize down time, and will save money.

Implementing A System For Tagging & Marking

The process of coding floor plans is the first step in developing a logical move plan. The strategy is to prepare the move to flow in a logical and fluid manner. Every item to be moved must be identified and labeled so that it may be placed by the mover in it's exact destination location. A tag also instructs a mover how to handle that item, for example:

• Location (where the item is going)
• Sequence (one color may precede another)
• Liquidation (directive to the mover)
• Do Not Move (directive to the mover)
• Storage (directive to the mover)
• Contents (directive to the unpacker)

Your mover will supply you with "office tags"

Placement of furniture and equipment at your new facility will be identified by number, not by name. When coding the floor plan each person and each area being moved must be identified with a single room or area number. To identify placement location, placards with the proper room numbers must be affixed to the entrance of each individual area and/or room at your new facility.

Everything must be tagged! For example; when a desk has a removable return, both pieces are tagged. Each piece of computer equipment is tagged (i.e.: monitor, CPU, keyboard and cable bundle). Everything must be tagged no matter how seemingly inconsequential (i.e.: floor mats, white boards, trash cans, etc...). Items without a tag will not be moved. This great level of detail means less supervision will be required at your new facility (remember; the mover's time is your money). An example of our method for indicating placements at destination is shown below. Each individual item is assigned a number which corresponds to it's place on the floor plan. In this example the employee's room/area number is 15. A dash ("-") is placed after the number and each individual piece of furniture is assigned a numbered location which corresponds to the number shown on your floor plan.

Proper tagging and placarding will be a key factor in achieving an organized and smooth-flowing move. It will save your company time and money.

Computer Equipment & Desk Top Machinery

Computer equipment must be disconnected by your company. Drives should be backed up prior to the move. Service, warranty or leasing agents must be notified that you intend to move the equipment. Personal computer equipment will be blanket wrapped and packed into commercial bins by the moving personnel. Typewriters and other large desk-top business machines should be properly tagged, disconnected and left on their respective desk tops. The movers will blanket wrap each machine and pack them into appropriate bin containers. Each piece must be individually tagged (i.e. the CPU, monitor, keyboard and cable are tagged separately) with the employee's assigned number. Mainframe or mini computer equipment will be pad wrapped and moved via air-ride van.

Packing & Marking Containers, Boxes & Cartons

The movers will supply "tote" cartons which are uniform in size (making them easier to handle, thus speeding the move and saving money). Tote cartons fold together and do not require tape for assembly or sealing. They are extremely strong. If you decide to utilize other cartons, make sure they are thoroughly taped closed. Cartons are stacked when moved; therefore, please don't overpack them. Flat tops on cartons will speed the move. Tag boxes on both ends so the movers don't have to spend time turning the boxes on the dollies to find out where they go. Do not tag cartons on top!

Desks & Credenzas

Desks, credenzas and storage cabinets are moved on end. Unless the contents of these items are completely emptied and packed into cartons the contents will fall out and be lost. Desks and credenzas are tagged on the top surface. Chairs are tagged on the back rest.

Photocopy Machines

Photocopy machines need to be serviced by the manufacturer or service contract agent before being moved. Failure to do so may void your machine's service contract or warranty. Generally, after they've been serviced, these machines are blanket wrapped and moved via   air-ride padded van.

Bookcases & Storage Cabinets

Empty them completely and pack the contents into tote cartons. Bookcase shelf pegs should be removed and packed away for safe keeping. Loose bookcase shelves should be tagged separately and laid down in the bottom of the bookcase. Bookcases are tagged on either side, or on top. Storage cabinets are tagged on the upper right hand corner.

Steel Shelving

Assembled units must be cleared of all supplies and stock before they can be moved. See your mover for recommendations on tagging steel shelves holding stock. Forget about moving steel shelving with product on them. Sounds great...doesn't work.

Work Benches & Tables

Surfaces must be cleared of all items. Drawers must be emptied and packed into cartons. Workbenches and tables are tagged on the top work surface.

Delicate Material

Mark it FRAGILE! To assure special handling be sure to advise the supervisor or project manager of it's sensitive nature. Proper labeling and communication is essential for moving these items safely.

Standard-Vertical (Narrow) File Cabinets

These file cabinets will be moved with their contents intact. Securely tighten the file holder in the back of each drawer to prevent the contents from slipping. Standard-vertical (narrow) file cabinets are tagged on the upper right hand corner of the top drawer.

Lateral-Horizontal (Wide) File Cabinets

Due to their light construction and tremendous weight when full, lateral file cabinets must be emptied with the contents packed into cartons. Failure to do so may result in damage to the cabinet, your facility or injury to a mover or one of your employees. Lateral-horizontal (wide) file cabinets are tagged on the upper right hand corner of the top drawer.

Safes & Fireproof File Cabinets

Check with the moving company to determine proper handling. Roll-A-Lifts, masonite (to protect the floors), or heavy rigging equipment may be required. Check elevator load capacity for extremely large safes.

Map Cases, Drawing & Tracing Files

These items must be moved on end. It is recommended that they be completely emptied prior to being moved. Map cases, drawing files and tracing files are tagged on the top drawer or on the upper right hand corner.

Routing Within The Building

Building management services should be made aware of the move in advance. Loading, unloading areas, entrances, exits and loading docks must be made available to the movers exclusively. Reserving all elevators for the exclusive use of the mover will save time (which will save you money).

A Pre-Move Conference Helps Clarify Responsibilities

Prior to each phase, we recommend that a pre-move meeting be conducted between each of your department heads and the moving project managers. At this meeting understandings can be reached as to what the responsibility of each party is. This will assure that the move is accomplished efficiently.

Protecting Your Corporate Facilities

Proper building protection preserves the newness of the building and eliminates the need for extensive carpet cleaning and touch-up painting once the move is completed. Upon request, the movers will install a masonite walkway to protect carpets and floors, eliminating damage caused by heavy traffic. "cornerbucks" and "koroflex" corrugated wrap may be used to protect facility corners and finished wall surfaces.

Employee Participation

With the exception of your company's supervisors, and for reasons of safety and expediting the flow of the move, it is recommended that all your employees are not present on the day they are to be moved to their new quarters.

Post move-out Cleanup At Origin

You will need to make arrangements to have the origin facility cleaned once the move out has been completed. You will be surprised at the large amount of waste which will be uncovered once everything has been removed from the old facility.

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